COVID-19 Student Resources
The goal of our student services staff during the novel coronavirus (COVID-19) pandemic is to continue supporting Highland Community College students to safely and successfully complete the semester. Our services are available through in-person, online, phone, email, and video conferencing.
While on campus, you must self-monitor for COVID-19 symptoms, wear a face covering, keep at least 6 feet from others, and practice good hand hygiene. If you are waiting for COVID-19 test results, due to symptoms or potential exposure, please do not come to the Highland Community College campus.
Stay connected with Highland Community College. We encourage students to test their logins to online services immediately, login to your Highland email daily, and check our advisory page for updates related to Covid-19 at highland.edu/hcc-advisory. Follow us on Facebook, Instagram, and Twitter.
Vaccinate or Weekly Screening Test
September 17, 2021
August 30, 2021
On August 27, the College sent an email with information about the vaccine or test mandate issued by the Illinois Governor. The mandate requires all faculty, staff, and students in higher education throughout the state of Illinois to either be vaccinated or complete a weekly COVID-19 screening test. Everyone on campus must continue to socially distance, wear a mask, and self-monitor for COVID-19. Please do not come to campus if you are ill or have symptoms.
The College is working on the processes to collect COVID-19 vaccination information. More information about vaccination record collection will be available soon. The College is also working with SHIELD Illinois to provide on-campus screening tests. These tests are saliva tests and take just a few minutes to complete. It takes about 24 hours for you to get the results, and you can attend classes and be on-campus while you wait on test results. The College is working to make this testing process as convenient as possible and will communicate details around the process when it’s available.
Please understand that the College is working as quickly as possible to get all of these steps in place. Illinois colleges became aware of the mandate at the same time it was announced publicly, so there are quite a few details to be completed. You may continue to come to campus for classes, work, and other reasons until the processes are set up for you.
Proof of Vaccination (Student)
September 20, 2021
We will continue to accept proof of COVID-19 vaccinations at any time you begin and complete the vaccination.
Online: Take a photo or scan your proof any time from your phone or computer. Click here to get started.
In-person: Bring your proof to an enrollment staff member on the first or second floor of the Student/Conference Center (Building H), during regular business hours.
Consent Form for Weekly Testing (Student)
September 20, 2021
If you plan to complete the weekly screening test at Highland, you must complete a consent form, which gives the authorization to share COVID-19 information. The consent form allows SHIELD Illinois to inform the Illinois Department of Public Health and Highland Community College of your screening test result. Your records are protected by the Family Educational Rights and Privacy Act and remain confidential.
Upload Test Results (Student)
You should upload the results by Thursday at 5 pm each week.
Upload your results here.
We recognize you may have weekly testing done at another educational institution, county health department, or through an employer. If the test is done per the guidelines, Highland will accept proof of your date and results as part of the weekly screening test requirement.
A result from another higher education, health care, or similar employer is acceptable if it is a test that either has Emergency Use Authorization from the FDA or operating per the Laboratory Developed Test requirements by the US Centers for Medicare and Medicaid Services. IDPH recommends a PCR test if available.
FAQs (Vaccinate or Weekly Test)
Based on CDC guidance, wearing masks helps decrease the opportunity to spread COVID-19. While on campus, you are required to wear a mask or cloth face covering at all times in areas including, but not limited to, hallways, classrooms, restrooms, buildings, elevators, and stairways.
Before entering campus, you are expected to practice self-monitoring. These guidelines follow the IDPH and CDC recommendations. Please ask yourself the following questions:
- Do you have a fever of 100.4 or higher in the last 24 hours?
- Do you have any of the following symptoms that cannot be explained by another illness or condition?
- Shortness of breath or difficulty breathing
- Fever or chills
- Muscle pain or body aches
- Sore throat
- New loss of taste or smell
- Congestion or runny nose
- Nausea or vomiting
- Have you come in close contact with someone who has a lab-confirmed COVID-19?
If you answered yes to these questions, do not come to campus. It is recommended that you contact your instructor(s) as detailed in the syllabus that you will miss class. Please remember, Highland does not have a health clinic on campus. If you have further questions, contact your healthcare provider.
Waiting COVID-19 Test Results
If you are waiting for COVID-19 test results, due to symptoms or potential exposure, please do not come to the Highland Community College campus. If you are a student, contact your instructor(s) regarding your situation. Employees should contact their supervisors.
Reporting Positive Test Results
Students who have tested positive for COVID-19 should not come to campus for in-person classes. Please communicate with your instructor(s) on alternative delivery options. You also need to contact Liz Gerber, Student Development and Support Services Vice President at 815-599-3531. Employees who have a positive test result must inform their supervisor and not come to campus. The supervisor will contact Human Resources. All reports remain confidential.
While on campus, you must keep a safe distance of 6 feet from others. Classroom seating is adjusted to allow for social distancing.
Wipes are available throughout campus. Our classrooms are designed to allow students to sit at a separate desk from the previous class, which allows for easier cleaning while still maintaining social distancing.
According to the CDC, gloves are not necessary to prevent the spread of COVID-19. Instead, please follow frequent handwashing guidelines. Hand sanitizer and wipes are also available in all campus buildings.
August 20, 2021
We have multiple spaces available for you to ZoomTM classes while on campus. Please make sure to bring your own listening device and wipe down your area before and after use.
Computers Available for Zoom
|Dorothy and R.C. Clock Technology Center (T)||Office Tech||T-138||10|
|Dorothy and R.C. Clock Technology Center (T)||Open Lab||T-139||2|
|Marvin-Burt Liberal Arts Center (M)||Library||M-235||1|
|Marvin-Burt Liberal Arts Center (M)||Humanities Lab||M-219||2|
|Student/Conference Center (H)||Cafe||H-101||1|
|Community Services Center (R)||MAC||R-101||2|
|Betty Stamm Health Science Nursing Wing (N)||Nursing Lab||1|
Bring Your Own Device (BYOD)
|Marvin-Burt Liberal Arts Center (M)||Success Center||M-147||1|
|Marvin-Burt Liberal Arts Center (M)||Humanities Lab||M-219||4|
|Marvin-Burt Liberal Arts Center (M)||Lobby||Lobby||2|
|Dorothy and R.C. Clock Technology Center (T)||T-159||3|
|Community Services Center (R)||MAC||R-101||6|
In-person and virtual library services are available. A limited number of seats in the computer lab are available for use on a first-come, first-served basis. For more information, visit the Clarence Mitchell Library web page.
Cafeteria & Vending Machines
The Café is open with limited seating to allow for social distancing. For more information and to view the menu, head to the Cafeteria web page. Vending machines are also stocked and located in all buildings.
Drinking fountains that do not have touchless bottle refill stations are unavailable for use. If you need water throughout your visit, please bring a reusable bottle (already filled) from home. Buildings F, H, M, N, and S have touchless bottle refill stations available.
Athletics & Clubs
Athletes should contact their coach or athletic director with questions. If a club would like to meet, the officer should contact the club advisor.
Fine Arts & Theatre Performances
The 2021 Fall visual and performing arts season starts in September and ends in December. To find the latest update on performance information, go to the Box Office web page.
CRRSA Act Student Funds
April 8, 2021
Under the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) act, Highland Community College has received funds to provide emergency financial grants to students. The use of CRRSA act funds is intended to assist students with expenses for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care.
For more information please visit the CRRSA Act page.
HCC Covid-19 Dashboard
In September, the Illinois Community College Board (ICCB) requested that all state community colleges post on their website current and cumulative COVID-19 cases. This information is updated weekly or as needed with a positive case. Read the dashboard
CARES Student Funds
January 5, 2021
Under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, Highland Community College has received funds to provide emergency financial grants to students. The use of CARES Act funds is for expenses related to the disruption of campus operations due to the coronavirus (COVID-19).
For more information please visit the CARES Act page.
J. Rosemary Shockey Bookstore E-Books and Resources
January 5, 2021
Walk-ins: 8 a.m. – 5 p.m.
Same-day pickup for online and phone orders placed by 12 p.m.
Curbside pickup is available by request.
Laptop Loan Program
July 13, 2020
Highland has a limited number of laptops available for loan to students who either don’t have personal computers or their computers are not sufficient for online coursework. These computers are intended for personal educational use and will be loaned throughout the fall 2020 semester as long as rental laptops are still available. Contact an advisor or call 815-599-3582.
Campus WiFi Access
Students may access WiFi from parking lot D outside of the Ray and Betty Stamm Health Science wing. Fifteen designated parking spots are available with access to campus WiFi. Please observe a two-hour time limit during regular campus hours.
Need WiFi access off-campus? Find a map of hotspots around the state here: Illinois Drive-up WiFi Hotspots
June 1, 2021
Due to federal relief funds, The Helping Overcome Personal Emergencies Program is able to offer emergency financial assistance for eligible students in an expanded list of categories including utilities, housing/rent, food, medical/dental, licensed childcare, transportation, and personal automobile expenses, tuition, books, Internet, hotspots, and/or other technology resources.
For more information and to fill out an application, go to the H.O.P.E. Program webpage. The H.O.P.E. committee will reach out to you approximately 24 hours after your application is submitted. Contact HOPE@highland.edu for questions.
August 2, 2021
If you are a new student, wanting to register with Disability Services, please contact Barb Statdfield, Coordinator of Disability Services, to set up your initial (virtual) meeting as soon as possible.
Disability services are available. If you find that there are additional barriers to your education in an online learning format, please notify disability services to discuss accommodations to lessen barriers. If you should become ill for a significant length of time and are having difficulty maintaining your academics, please seek assistance through disability services at 815-599-3605 or firstname.lastname@example.org.
August 2, 2021
Therapist Ashley Abate from New Horizons Counseling Center is available for virtual appointments 9 a.m. – 2 p.m. Tuesdays and 2 – 7 p.m. Wednesdays. Other times are available for scheduling by request. To schedule an appointment, please send an email to email@example.com to schedule an appointment.
September 21, 2020
Times are as follows: Monday – Friday: 8 a.m., 10 a.m., 12 p.m., 2 p.m., with additional time slots of 4 p.m. and 6 p.m. on Wednesdays.
Please make sure to call well in advance of your testing window, so as to ensure you solidify a time while there is ample availability.
During Phase 4 of Illinois’ re-opening plan, the Testing Center will offer online and in-person placement testing, ADA testing, specialty testing, and limited make-up exams on an appointment-only basis. Same-day testing will be available if needed.
December 15, 2020
Additional student resources including the CONTACT of Northern Illinois Crisis Line, healthcare, food pantries, and unemployment can be found in the Community Resources Guide.
April 29, 2021
At this time, Highland Community College is not requiring COVID-19 vaccinations for students or employees. We will continue to follow guidance from the Stephenson County Health Department and the Illinois Department of Public Health.
If you are interested in finding a vaccination clinic, we suggest using the Illinois Vaccination Location website or talk to your primary care provider.
Phase 4 Campus Safety Precautions
August 10, 2020
The Phase 4 guidelines start on July 13 and include public access to campus while self-monitoring health, practicing social distancing, wearing a mask, and using good hand hygiene practices. Phase 4 guidelines
Spring 2020 Grade Guidance
May 7, 2020
Spring 2020 Grading Change Overview
• At the end of the Spring 2020 semester, your faculty will submit course grades as defined in their syllabi, just like any other semester.
• Once these grades are recorded, you may choose to keep the grade assigned or convert the letter grade into a Satisfactory (S) or No Credit Covid (NCC) option until June 4, 2020.
• An S grade may be selected for a C or better. An NCC grade may be selected for a D, F, or W grade.
• An S grade earns course credit. An NCC grade earns no course credit.
• S and NCC grades will not count toward a cumulative grade point average. • You should carefully consider the possible short- and long-term implications of switching to an S/NCC option, and you are highly encouraged to consult with an advisor before making any grade changes.
• The withdraw deadline has also been extended to May 6, 2020. Withdraw or “W” grades may be converted to a No Credit Covid or “NCC” option.
Grading Guidance for Spring 2020
Highland Community College is announcing a Spring 2020 grade policy change in response to the Covid-19 pandemic. For courses and grades associated with the Spring 2020 semester only, the following modifications to HCC’s policy shall apply to eligible courses for the full term (16 weeks) or the second eight-week part of term.
Student and Instructor Withdraw Guidance
• The student and instructor withdraw deadline has been extended to May 6, 2020.
• Withdraw or “W” grades in second eight-week classes or after mid-term for 16-week classes may be converted to a No Credit Covid or “NCC” option.
Grade Process for Spring 2020
• At the end of the Spring 2020 semester, faculty will submit course grades as defined in their syllabi, just like any other semester.
• Once these grades are recorded, students may choose to convert their letter grade into a Satisfactory (S) or No Credit Covid (NCC) option.
• Students should carefully consider the possible short- and long-term implications of switching to an S/NCC option and are highly encouraged to consult with their advisor before making any grade changes.
• Students may make different grade choices for different classes, choosing to keep some letter grades, to receive a grade of Satisfactory (S) for letter grades C or above, and to receive No Credit Covid (NCC) for grades of D, F, U, or W.
• Any letter grades students choose to keep will be used to calculate their GPA.
• Allied Health field courses (NURS prefix) will not have the option to select “S” for a grade of A, B, or C due to student certification requirements. These students may choose NCC for a D, F, or W. • Courses converted to an “S” can be used to fulfill major, minor and General Education requirements when an “S” grade is earned.
• Courses with an “S” grade will fulfill Highland’s pre-requisite requirements of C or better for progressing to the next course in a course sequence. If a course requires a B or A in the pre-requisite, the “S” grade will not be sufficient for the pre-requisite.
• Grades converted to No Credit Covid (NCC) will not satisfy prerequisite or degree requirements, and they will not be considered a withdraw.
• Courses converted to the S/NCC designation will be excluded from the calculation of term and cumulative GPA.
• If a student elects to convert a course grade to the Satisfactory/No Credit Covid option, this choice becomes permanent and may not be reversed.
• Incomplete grades may be given for a period of time determined by the instructor up to one year. Individual students with incomplete grade requests will not be able to convert their grades to S/NCC once the faculty has assigned the grade.
• Spring 2020 grades will be posted in ROAR May 19.
• Spring 2020 students who are enrolled in eligible classes have until Thursday, June 4 at 5:00 PM to request class(es) to be recorded as Satisfactory/No Credit Covid in lieu of the assigned grade.
• Degrees will be awarded and diplomas certified once all grades are finalized after June 4 or after incomplete grades are resolved.
Other Important Considerations
• It is critical that all students discuss the issue of converting grades to the Satisfactory/No Credit Covid option with their advisor so that they can make informed decisions.
• Courses that are part of a program that allows the student to apply for licensure or certification, selective admissions in a professional track program, certain scholarship opportunities, and out-of-state transfer institutions should be reviewed carefully to ensure that students do not harm their future opportunities.
• Academic code of conduct issues will continue to be handled according to the policy.
• Students should understand that there may be short-term and long-term implications to financial aid, future educational or career goals, etc., in electing to convert course grades to Satisfactory/No Credit Covid. While HCC staff and faculty will do our best to support students, the College cannot control the positions of other educational institutions or external organizations.
• Individual students who receive an Incomplete for a Spring 2020 course will not have an opportunity to later convert this to a Satisfactory/No Credit Covid option once the grade is assigned.
• Students should also consider potential financial aid implications. While the Department of Education has provided guidance that the Spring 2020 semester should not be factored into satisfactory academic progress (SAP) calculations, it may be important to consider possible long-term implications for financial aid.
• Satisfactory/No Credit Covid courses will not count in the cumulative GPA. • Students placed on academic warning or termination are encouraged to consult their advisor before converting grades to S/NCC.